0 Flooding advice

worcester floods 3Recent weather forecasts seem to be indicating we are perhaps over the worst of the storms, with the chance of better weather expected in the coming weeks reducing the likelihood of further flooding.

There will be, however, many sports clubs counting the cost of these recent storms.

Many sports grounds and golf courses have been flooded for several weeks, which will have caused damage to both property and the playing surfaces. Once the water subsides, there will be a big cleaning up effort required to remove storm debris, repair and replace furnishings and damaged equipment and machinery.

The extent of the damage will be dependent on the depth of the floodwater and how long it has prevailed. You will need to be mindful that, in some cases, you may be dealing with effluent and sewage waste material that may have been brought in by the flooding. If that's the case, you will need to consult your local authority and/or Environment Agency for advice or help to clear this debris.

If you have a lot of surface material on your ground, it may pay to get it analysed to ascertain its properties and make-up; this will help you understand what you are dealing with. Take some samples and send them to a soil lab for analysis.

Once the water begins to subsside, take the opportunity to disperse any residual silts by dragmatting whilst the water is still on the ground, allowing it to disperse off site. Any remaining debris will need to be removed by brushing, sweeping or vacuuming.

You do not want to allow a layer of silt to compromise your rootzone; there are various ways to remove, dilute or integrate this material into your soil profile. This can be achieved by brushing, scarifying or using aeration equipment over the course of the year.

You should have notified your insurance company as soon as the floods took hold, keeping records of dates and times and recording any damage being caused. Ideally, you should have taken plenty of pictures of your facility whilst in flood and, possibly, recorded the depth of the water. Once the floodwater has gone, you need to take more pictures of any damage caused by the floods. These will help in your claim for compensation.

As with most situations, you always learn from your experiences, and there is much you can do to help reduce the risk of flood damage and mitigate its impact when it occurs. Sport England, working with a number of national governing bodies for sport (The FA, RFU, RFL, ECB, LTA and EHB), has produced a set of information sheets and a downloadable template for clubs and facility managers to help them find out whether their facilities are at risk of flooding and, if so, how to develop a flood plan and other strategies that will help reduce the impact of flooding. The guidance documents include: see link

http://sportengland.org/facilities-planning/tools-guidance/flood-guidance/.

  • How to plan ahead - What to do to minimise the impact of future flooding of sports facilities
  • Developing a club flood plan - Making sure everyone knows what to do in a flood
  • A flood plan template
  • Flood resilient design - How to make sports facilities more resilient to flooding
  • What to do to minimise the impact of flooding following a flood alert / flood warning
  • After the flood (Buildings) - How to recover from a flood safely and quickly
  • After the flood (Pitches and courts) - How to recover from a flood safely and quickly
  • The ECB has also produced flood relief case studies which can be viewed on their website. ECB web page for flood advice :- http://www.ecb.co.uk/development/facilities-funding/flood-relief-and-advice/

Also it is important to keep up to date with any news or bulletins from the environment agency: -http://www.environment-agency.gov.uk/homeandleisure/floods/default.aspx

Flooding - How to Plan Ahead

What to do to minimise the impact of future flooding of your sports facilities

Issues to consider

• Finding out if your facility is at risk of flooding is easy to do and will help you to begin the flood planning process. One in four sports clubs are at risk of flooding so it is essential that you find out.

• Localised flooding often occurs because of poorly maintained ditches and culverts. By conducting regular maintenance of your drainage system, and working with local landowners and local authorities to ensure they do the same, you can help reduce the risk of localised flooding.

• Planning ahead enables you to decide what to do before a flood. This will help you to limit damage, as well as the cost of flooding, and allow the sports facilities to be back in use as quickly as possible.

Actions

1. Identify if your ground is at risk of flooding

Flooding from rivers or the sea

Visit the Environment Agency website and view their flood map:

http://www.environmentagency.gov.uk/homeandleisure/floods/default.aspx

Other potential sources of flooding such as culverts and ditches

Local knowledge is invaluable - speak to your local council and some of the older members of your clubs as they will have a historical perspective of flooding on and around your ground.

2. Ensure regular inspection and maintenance is carried out to drainage courses

ditchesFor ditches and culverts immediately adjacent to your ground, do simple but regular visual inspections to ensure that there is no debris or potential blockages that will restrict the flow of water. Do not put anyone at risk whilst doing these inspections. If you are in any doubt, seek advice from an experienced person such as a local farmer or drainage consultant.

For ditches and culverts that are close to your site, you will need to identify who is responsible for maintaining these and work with them to ensure that they are regularly inspected and maintained.

3. Sign up for Flood Alerts

So that you have as much time as possible, you should sign up for flood alerts from the Environment Agency. You can do this at: http://www.environment-agency.gov.uk/homeandleisure/floods/38289.aspx

4. Develop a club flood plan and test it

So that you and everyone else at your club know what to do when a flood is imminent, you should develop a club flood plan and then test it.

All key personnel should have a copy of the plan and you should also put a copy on the club noticeboard and website so that the whole club can be aware that a flood plan is in place. For further advice on developing a flood plan see Sport England's Flood Information Sheet 2 'Developing a club flood plan'.

5. Make sure you are adequately insured

Speak to your insurers about flood insurance and ensure that you understand what cover you have and what your responsibilities are.

The insurers will expect you to take all reasonable steps to reduce the impact of any flood and, in addition, they will have specific requirements for the club to meet should a flood occur. Some clubs may benefit from the advice and support of a specialist broker. Your governing body may be able to help you with the name of a local broker who is supporting other sport clubs in the area.

6. Adopt a 'Flood Resilient' Design Approach to building work and new sport facilities

Whilst it is impossible to completely flood-proof your building or sports facilities, there are many things you can do to minimise damage and get the sports facilities back in use as quickly as possible. For more information see Sport England's Information Sheet 3 'Flooding : Flood Resilient Design'

7. At the end of the season move expensive equipment out of the way of any flood

This includes vulnerable electrical equipment in the clubhouse, as well as expensive/critical grounds maintenance equipment that would be affected by any flood.

Further help and information

Further help and advice can be found on various flood information sheets produced by Sport England and the governing bodies of sport. These include Developing a club flood plan - Making sure everyone knows what to do in a flood; Flood resilient design - How to make sports facilities more resilient to flooding; Flood alert/warning received - What to do to minimise the impact of flooding following a flood alert/flood warning; After the flood - buildings - How to recover from a flood safely and quickly; and After the flood - pitches and courts - How to recover from a flood safely and quickly.

Seek professional advice

We strongly recommend that you seek professional advice from a building surveyor, architect or other independent professional if you are considering flood protection and/or recovery solutions for your property and facilities.

There is no formal assurance scheme for flood surveyors, but the following professional institutions hold lists of members who have undergone internal vetting and adhere to a common code of conduct:

• Royal Institution of Chartered Surveyors (RICS) http://www.rics.org/uk/

• Royal Institute of British Architects (RIBA) http://www.architecture.com/Home.aspx

Check with your local Environment Agency office if you plan to take measures which could affect the flow of a river or divert flood water to other properties. Call them on 03708 506 506 and ask to speak to someone in the Partnerships and Strategic Overview team in your local area.

This guidance is taken from one of a series of information sheets that have been developed by Sport England, the England and Wales Cricket Board, the Football Association, the Rugby Football League, the Rugby Football Union, The Lawn Tennis Association and England Hockey to provide simple advice to voluntary clubs on minimising the impact of flooding on their sports facilities and to enable them to plan and act safely and effectively.

They are not intended to replace experienced expert advisors from the local authority, Environment Agency or specialist consultant.

Much of the above information is relevant to readers in Scotland, Wales and Northern Ireland. For any region specific information, please visit one of the following websites -

Wales

Welsh Government www.wales.gov.uk

Scotland

Scottish Environment Protection Agency www.sepa.orguk

Northern Ireland

Northern Ireland Assembly www.niassembly.gov.uk

National Governing Bodies Main Offices:

England and Wales Cricket Board 020 7432 1200 020 7432 1200 www.ecb.co.uk

England Hockey Board

01628 897500 01628 897500 www.englandhockey.co.uk

Lawn Tennis Association

020 8487 7000 020 8487 7000 www.lta.org.uk

Rugby Football League

0844 477 7113 0844 477 7113 www.therfl.co.uk

Rugby Football Union

0871 222 2120 0871 222 2120 www.rfu.com

Scottish Rugby Union

0131 346 5000 0131 346 5000

www.scottishrugby.org

Welsh Rugby Union

08442 491 999 08442 491 999 www.wru.co.uk

The Football Association

0844 980 8200 0844 980 8200 www.thefa.com

Scottish Football Association

0141 616 6000 0141 616 6000

www.scottishfa.co.uk

Football Association of Wales

029 2043 5830 029 2043 5830 www.faw.org.uk

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